Transferor transaction certificates

​​​​​​​Creating a transferor transaction certificate

  • ​The vendor or their representative can create a transferor transaction certificate in TRO to provide to the purchaser’s representative before an electronic settlement. 
  • A transferor transaction certificate contains the vendor’s personal information, property details (PID, volume/folio and interest transferring) and current land tax information.
  • If desired, the vendor’s personal information can be hidden through the use of a Transferor (Vendor) Party Certificate.
  • The process ensures that the vendor’s information is being correctly inputted into TRO prior to settlement. 
  • A transferor transaction certificate is linked to the vendor or their representative’s registered TRO account and can only be viewed, edited and printed from the ‘Duty transactions’ menu within the account. 
  • The purchaser’s representative may use a transferor transaction certificate to estimate an electronic transaction. 

​​​Before commencing your transferor transaction certificate

You will need:​​
  • PEXA - The transfer number (if you are acting for the transferor this information is viewable in PEXA in the logs on the history page).
  • TRO - Your PEXA number (this information is available on the 'Update Registration' tab in TRO).​

  • Select “Duty transaction" tab on the left-hand side of the screen in TRO.
  • Select Transferor transaction certificate.



  • Enter the transfer number in the EL Ref Field; then select “Populate fields from PEXA”.



  • Enter your PEXA Subscriber number; then select “Proceed with population from PEXA”.
 

A pop-up will then appear requesting confirmation that you wish to pre-populate TRO with the data entered into PEXA.
  • Complete all remaining mandatory data fields.
  • To generate the certificate, select “Create Transfer Transaction Certificate" on the “Current Land Tax Information" tab.

You will then declare/acknowledge that:

By creating this transaction certificate, you:

  • declare that all of the information is true and correct to the best of your knowledge;
  • acknowledge that penalties may apply for submitting false or misleading information; and
  • acknowledge that transactions may be subject to subsequent compliance activity by the SRO.

Once the certificate has been generated it will appear in the “Electronic Lodgements" expander under the “Outstanding transferor transaction certificates" expander.​


 
 



Using a transferor transaction certificate

  • Locate the relevant draft transaction in the “Draft lodgements” expander under the “Electronic Lodgements” expander. Then select “Open”

  • Enter the transferor transaction certificate number provided by the Transferor’s representative; then select “Populate fields”.


​A pop-up will then appear requesting confirmation that you wish to load the Transaction certificate.
​
The information contained in the transferor transaction certificate relating to both the property (for example the share being transferred and how the property is being used) and the transferor information will be pre-filled. 
  • After checking all pre-filled information, you will need to complete all remaining mandatory data fields.​
  • ​On the “Duty calculations” tab, the following buttons may appear:
    • Generate Estimate” - which allows you to estimate the duty for an electronic transaction. 
    • “Submit for SRO approval” - which submits the transaction and supporting documents to the SRO for estimation of duty by the SRO.
The buttons you see will depend on the transaction and the level of TRO authority you have been assigned by your TRO system administrator.
  • ​You will then be required to make a declaration/acknowledgement stating:
​By submitting this transaction, you:
• declare that all of the information is true and correct to the best of your knowledge;
• acknowledge that penalties may apply for submitting false or misleading information; and
• acknowledge that transactions may be subject to subsequent compliance activity by the SRO.  

​
​Important information when submitting for SRO Approval​

​The SRO will endeavour to undertake an estimation of the transaction within 15 business days from lodgement, providing all relevant documentation is provided. For guidance about supporting documentation, refer to the Documentary evidence requirements guideline.​

If you matter is urgent and you require settlement​​ to occur in less than 15 business day, provide a detailed written submission to dutyhelp@treasury.tas.gov.au requestion the matter be escalated.

​
The estimated duty amount is shown on the 'Duty calculations' screen and provided to PEXA on the next duty verification. You can perform manual duty verifications at any time through PEXA, otherwise automatic duty verifications take place each morning.

Please note that altering information in TRO or PEXA may result in the estimation being withdrawn and the transaction reverting to a draft in TRO. The transaction will then require re-estimation.

​The estimated duty amount is required at settlement and will be disbursed to the SRO after settlement. 



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